A bid proposal explains the nature of products and services with the projected price. A bid is usually the rate at which the producer is willing to sell its products. Companies usually write bid proposals to catch the customers in their sphere. Such proposals can either be directed towards individuals or large enterprises. But the targeted party should be properly researched and their needs and requirements should be taken into account. There are two kinds of bid proposals: one is unsolicited and the other is solicited. In solicited, a bid proposal is a response to the offer previously made by any company or individual. So it acts as an agreement between both parties. Whereas in an unsolicited bid proposal, there is no contractual relationship between both parties. Writing a successful bid proposal might seem intimidating at first but this isn’t a really difficult task. Difficulties might originate initially but soon they will be overcome with proper planning and research.
Here is a preview of a Free Sample Bid Proposal Template created using MS Word,
Here is the download link for above shown Bid Proposal Template,
Templates for bid proposals are available online in several formats which can be customized and altered according to one’s requirements. Some of the tips and tricks that one should follow while writing the bid proposal are mentioned in this article. Initially in the document, one should write about the reason behind writing this proposal. Background information is given to provide warm-up material for the reader and make up his mind about the approval of this project. The introduction gives an overview of this proposal while lightly touching on all aspects of the proposal. Also, the qualities and skills should be mentioned by relating them to the requirements of the project. This will justify the use of the company’s products at the projected price. Also if the projected price is too high compared to the rivals in the market then this will convey a negative image of the writer and its products and services. Also, the number, expertise, and skills of the personnel required to work on the project should be mentioned in detail. The number of employees that have been outsourced should also be mentioned in this section.
To increase the chances of approval, the writer should include his past bidding experiences. Such an addition will not only build a good reputation in front of a reader but will also persuade them to work with the writer. So proper use of vocabulary at this stage is necessary, as the approval of the project is dependent on this. Although the whole document must be persuasive and appealing to the reader at the end of the proposal emphasis should be put on the action by the reader. Persuading the reader to take action in the desired direction is the task of a writer. Ensuring the reader that this bidding proposal is the ideal one with minimal costs and high-quality products and services can be done with the use of logical and objective arguments. At the very end, the proposal should be read carefully to check for any grammatical errors and typographical mistakes. These, if not pinpointed at this stage, will convey a very negative image.
