Preparing a school budget is a complex process. It includes both individual and group efforts. It is a statement of what the likely income and expenditure will be in a school. It must be considered very carefully that the schools have enough funds for the activities that they believe are necessary for the school to deliver its development plan. The budget preparation aims to ensure that the resource allocation matches the school’s objectives or needs. Overspending or unplanned spending can affect the school budget and then they may not be able to achieve the school objectives or plans.

In preparing the school budget, the administrator and the staff should follow the rules. Starting from the basics, the budget starts with the basic salaries of all the administrators and the teachers and all other support staff. Also include their bonuses and other benefits in the budget. Most of the schools have contract-based labor like the football ground workers and security guards on the campus. Add the costs of the entire contract-based labor to the budget.

Here is a preview of this School Budget Template created using MS Excel,

School Budget Template

This must also include the cost of running the physical facilities at the campus. It includes all those costs for the entire electrical repair, painting, and other plumbing-type activities which always require the repairing and also the other day-to-day maintenance costs. It also includes the supply of all those things which are used on daily basis like soaps, toilet papers, cleaning supplies, etc. Schools always require paper for photocopy machines. There are lots of machines or computers that need to be replaced or repaired. Adding the costs of machinery or computers is very necessary for the school. Similarly, there is other sports equipment which you need to be maintained and for that cause, you need funds which will fulfill the requirements of a sports center in a school.  They need proper and regular maintenance to avoid any incidents in the school sports area.

The school budget helps different kinds of programs to be done in a good and proper manner on time. The principal assigns different tasks to the different staff and teachers to be done on time and according to the given budget for that particular work. Good school budget planning helps in evaluating and implementing the programs in a school. It reflects the priorities which are attached to the various objectives of the school.

The whole school system needs to be considered concerning all kinds of activities whether they are sports activities or any other study activities. All activities need some funds to be done. Without proper funds, the school cannot achieve its proper objectives or goals which are set for the school students. They need proper planning of the whole budget to complete the tasks and the programs which are set by the school administration like the sports activities, education seminars, cultural events, and other curricular activities. The budget can be a surplus but it should not be a deficit budget for the school. A well-planned school budget will not only be beneficial for the school but it will also create a good image of the school to the other schools.

Here is the download link for this School Budget Template,



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