Compare computer specifications side by side with this free PC comparison analysis template for Excel. The sheet has six option columns, originally grouped as two types under each of three brand headings. Rename them for the exact laptops, desktops, or configurations you are evaluating.
Use the spreadsheet to organize your research and record differences. It does not retrieve specifications, benchmark computers, calculate scores, or select a winner automatically.
Before use: correct the “Keyword” row to “Keyboard” and replace outdated or irrelevant criteria. The workbook has no formulas or prefilled product data.
Computer Comparison Spreadsheet Preview
The original headings are Brand 1, Brand 2, and Brand 3, each with Type A and Type B. Replace these placeholders with meaningful model and configuration identifiers.
What Is Included in the Original Sheet?
The supplied rows cover Processor, Motherboard, RAM, Casing, CD/DVD ROM, Floppy Drive, USB Ports, Camera, Mouse, Keyboard after correction, Speakers, and Headphone/Mic.
These are starting labels rather than a complete buying checklist. The original has no dedicated storage, graphics, display, operating-system, warranty, or price rows. Add the criteria your work requires and remove rows that do not help distinguish your options.
How to Use the PC Comparison Template
Define the purpose. Write down the applications and tasks the computer must support, along with any required peripherals or workplace requirements.
Identify exact configurations. Record the model, configuration or part number, seller, and quote date. Two listings with the same product-family name may contain different components.
Rename the headers. Use the six columns for the options you actually want to compare. They do not need to represent three different brands.
Update the feature rows. Correct Keyboard, remove unneeded legacy-device fields, and add the missing criteria relevant to your use.
Enter sourced details. Use the manufacturer’s specifications for the exact configuration and the seller’s written quote for price and included items. Keep source links or references.
Separate requirements from preferences. Identify options that fail an essential requirement before comparing optional features.
Document the decision. Add a short explanation of your choice, including trade-offs and anything still awaiting confirmation.
Useful Criteria to Add or Update
Criterion
What to record
Processor
The exact model, rather than only a brand or broad product-family label
Memory
Installed capacity and documented upgrade options where relevant
Storage
Drive type, usable specification, capacity, and any required expansion options
Graphics
The exact integrated or dedicated graphics specification, when relevant to your software
Display
Included display details, or the cost and compatibility of a separate monitor
Ports and connectivity
Required connections and their documented capabilities, not just a port count
Operating system and software
The included edition and compatibility with required applications
Portability
Weight, charger arrangements, and sourced battery information for laptops
Warranty and support
Duration, service type, location coverage, and applicable exclusions
Cost
Quoted price and additional items needed for a usable setup
The list above suggests additions; those fields are not already built into the download. Confirm current specifications and terms for each exact option rather than relying on a generic brand comparison.
Compare Like with Like
Use a consistent basis across the columns. Record the same currency, distinguish included equipment from optional extras, and mark unknown details as “Not confirmed” rather than assuming they are absent or included.
When comparing a laptop with a desktop, include the accessories needed for each setup. When comparing new and refurbished equipment, record the seller’s stated condition, included components, return terms, and warranty. Do not assume a familiar brand name guarantees the same support across every seller or model.
If you use performance evidence, record the test, source, and configuration. A spreadsheet of component names is not itself a performance benchmark.
Add a Complete Cost Comparison
The original workbook does not calculate purchase totals. Add separate rows for the quoted computer price and applicable extras, such as a monitor, dock, peripherals, required software, shipping, tax, and support.
Keep recurring charges separate from one-time costs and state the comparison period. If you add formulas, check them against a manual total and avoid counting accessories twice when a bundle already includes them.
Optional Scoring: Keep the Rules Visible
If you want a scored comparison, add the scoring method yourself. Define each criterion, scale, and weight before assigning scores, and explain what evidence supports each rating.
A must-have requirement should remain visible as a pass/fail check. A high score on optional features should not hide the fact that an option lacks something essential. The supplied workbook has no scoring or ranking logic.
Record the Computer After Purchase
Once you select and receive a computer, move its asset details into the equipment inventory log. That record serves a different purpose from comparing purchase options.
If the equipment is issued to an employee, the company property receipt template can document the handover. Use consistent asset identifiers across the inventory and receipt.
Editing and Printing Tips
Keep a blank master: save a new copy for each purchasing decision.
Review merged headings: adjust the brand groups carefully if reorganizing the columns.
Keep descriptions readable: wrap text and increase row heights rather than relying on tiny type.
Check print layout: review the wide table and repeat relevant headings on continuation pages.
Date the comparison: prices, configurations, and availability can change after you collect the information.
Frequently Asked Questions
How many PCs can I compare?
The supplied table has six option columns. Rename them for six configurations or use fewer columns if that suits your shortlist.
Does it include live prices or specifications?
No. You enter all product information manually and should retain the source and date.
Can I use it for laptops?
Yes. Replace desktop-oriented or irrelevant rows with criteria such as display, weight, battery information, and docking requirements.
Does it calculate a best-value score?
No. The workbook has no formulas. Add and verify any totals or scoring system separately.
Do I need to keep the Floppy Drive and CD/DVD rows?
Keep them only if those devices matter to your actual requirements. Otherwise repurpose the rows for more useful comparisons.
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